Meet & Greet Recap

Hi parents of DCP!

Firstly, thanks to all of you who made it today, and for all your patience and understanding which goes a long way in making our cooperative a success. We got some great discussions going about a lot of important things tonight, and I believe we have a really good group of parents for our charter year! 

To recap on our meeting for the benefit of those who were not able to join us, I’ve compiled all the salient points so that everyone is in the know of what’s going to be happening in the next week running up to our school opening on Sept 17 2007.

Site status

For those who were not able to make our meeting today, we had announced that the property promised to us by LWTC on Big Rock is going through a permitting issue that will take until Winter to resolve, if that. As this an issue that is being handled now by the city and the college, we as prospective tenants have no control over when the site will be ready. As such, the preschool now has two possible sites:

1. Duvall YMCA WRECK Center, which all of you have seen today. This is the site we prefer to due access, more convenient commute.

2. Stillwater Community Church 4 miles in on Big Rock Road. This is our alternative if the WRECK Center fails to work out.

We will have an answer on this for you by tomorrow evening (Sept 7th), and begin setup next week.

Meetings

These are the upcoming meetings:

Sept 10th Open House for Children of DCP

9.30-10.30am for the Twos class

10.30am-11.30am for the Multiage class

Venue: Rose Room at the Duvall Library. Please use the back entrance as the library will be closed on Monday.

Please bring your September tuition checks to this meeting and your completed Immunization Forms as well as signed Parent Participation Agreements. You can pass them to either Ms. Helen or Ms. Ninder.

Sept 13th Elections and Risk Management Training

7 – 9pm Duvall YMCA WRECK Center (compulsory attendance)

For the Elections, please send in your nominations by email to dcpreschool@gmail.com latest by the Sept 12th. Simply state the name of the parent, the position you want to nominate the person for. Anyone can be a board member. Here are the details of the board positions we will be electing:

President
The President shall be the principal executive officer of the corporation and shall supervise and control all of the business and affairs of the corporation. S/he shall preside at all meetings of the members of the Board of Trustees and s/he shall perform all duties as may be prescribed by the Board of Trustees from time to time; provided, however, that the President shall not vote on issues before the Board of

Trustees except in order to break an existing tie vote. The President will obtain a majority vote from the Board of Trustees before entering into a legal contract on behalf of the Preschool.

Vice President
In the absence of the President or in the event of his or her inability or refusal to act, the Vice President shall perform the duties of President. When so acting shall have all the powers and be subject to all the restrictions upon the President. The Vice President shall also act as the chairperson of the standing committee for Special Events and Fund Raising.

Treasurer
The Treasurer shall keep or cause to be kept full and accurate accounts of the receipts and disbursements of the corporation. S/he shall receive and deposit all money and other valuables of the corporation in the name and to the credit of the corporation in such depository as may be designated by the Board of Trustees. S/he shall disburse or cause to be disbursed the funds of the corporation as directed by the Board. S/he shall render to the corporation, whenever required, accounts of all his/her transactions as Treasurer and of the financial condition of the corporation. S/he shall submit and cause to be transmitted to the Board of Trustees financial statements required by it.

Secretary
The Secretary shall keep all the minutes of the meetings of the members of the Board of Trustees in one or more books provided for that purpose. The secretary shall see that all notices are duly given in accordance with the provisions of the Bylaws as required by law. The secretary is to act as custodian of the corporate records, complete the school inventory every year at the beginning of the school year, plan the refreshment schedule for all board meetings, and in general, perform the entire duties incident to the office of Secretary.

Parent Leaders
A Parent Leader from each class will assist the members as necessary throughout the school year, set up work days, facilitate buddy parents and orient new members in the school activities. The Parent Leader will also serve as a liaison between the class and the Board.

Registrar
The Registration Chairperson will be appointed by the Board in November to serve a term of office starting in January and ending the following February, after helping the incoming Registrar with registration. The Registration Chairperson will discuss the philosophy of the Preschool with prospective members, register all new members and collect registration fees. S/he will check school answering machine for messages. S/he will arrange publicity for the Preschool and implement public relations activities. The registrar must also act as the School Blog Manager, maintaining the preschool’s website. S/he will maintain Preschool class lists, perform quarterly backups and ensure current files exist on the Preschool computer at year-end.

The election will be based on a simple majority.

Apart from electing your Board of Trustees, you will also need to vote on DCP’s set of bylaws and budget. A copy will be sent to you for your kind perusal before the Elections.

Again, please don’t be shy to nominate yourselves. YOU are what makes our Cooperative work!

Sept 20th Parent Education Meeting

7 – 9pm Duvall YMCA WRECK Center

I will be finalising committee assignments for the newcomers, as well as work day schedules which will be emailed to everyone by next week. We have had new enrollments coming in these last two weeks which is why there are changes to the work stations (while work days will remain the same).

Thanks again, everyone, for your patience and support. See you all this coming Monday!

Yours
Jennifer Tan
Interim Registrar

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